Print Friendly

Corporate Secretary Services in Malaysia

Package Fees for Secretary Services

Company Secretarial Service Packages Available Fee (RM)
Annual Company Secretary Service RM1,000 (W/GST RM1,060)
Annual General Meeting (Standard) and
Annual Return Submission For Private Limited Company
(RM150 payable to SSM, Our fee is only RM200)
RM350 (W/GST RM371)

* billed in one year in advance

Our Annual Company Secretary Services Package provides:

  • Acting as named Corporate secretary by our qualified professional staff (Malaysian)
  • Safekeep company common seal
  • Maintaining the Minutes and Register Books
  • Provision of registered office address #
  • Advice on secretarial/statutory/compliance/accounting/tax/GST matters
  • Monitoring and ensuring compliance with relevant legal requirements, particularly under the Companies Act and Income Tax Act. Regular compliance alert via email and call.

# The use of 3E’s office premise as your company’s Registered Address is for fulfilment of statutory requirements under the Companies Act whereby all the statutory records shall be kept and accessible to the public. Hence, it is common practice that the registered address shall be the Company Secretary’s office address. Please note that the provision of registered address is already included as part of our company secretarial package.

Provision of Registered Office Address Includes:

  • Statement of letter is available upon request
  • Free Incoming General Fax Services (Local outgoing fax-RM1 for each page, Overseas outgoing fax-RM2 for each page)
  • Free Scanning letter services upon request
  • Free daily letter/parcel notifications via email
  • Self-collection of mail and parcels between Monday – Friday: (9am to 6pm) (no handling fee)
  • Receipt of normal mails, air mails, parcels (below 3 kg) or registered mails *
  • Mail forwarding / Courier arrangement to a local / overseas address on daily / weekly / monthly basis is available (Service fee of RM 1 is applied for each forwarding)

* Approval must be obtained for any bulky items / parcels (especially it is more than 3 kg) sent to the registered office address. Daily handling fee and storage fee is applied.

Please note that registered office address shall not be confused with business address of your company. For license application purpose, it is mandatory to have a physical premise for license application and the relevant authority will request for the supporting documents from the applicant company to verify that the applicant company is operating at the said physical premise. Therefore, our registered office address shall NOT be stated as your business address for license application.

Contact us today at for a no-obligation consultation!

Standard Charges of Non Routine Corporate Secretarial Services and Disbursements

Packages Available Fee (RM)
Company Name Search (each application) RM 100 (W/GST RM106)
Change of company name (include common seal & rubber stamp) RM 600 (W/GST RM636)
SSM Company Profile (each company) RM 100 (W/GST RM106)
SSM Company Images (i.e. Statutory forms) RM 50 (W/GST RM53)
Increase of Authorised Share Capital (excludes stamp duty payable) RM 300 (W/GST RM318)
Increase of Issued Share Capital RM 350 (W/GST RM371) for first allottee
RM 100 (W/GST RM106) each additional allottee
Splitting of Shares From RM 250 (W/GST RM265)
Transfer of Shares (excludes stamp duty payable) From RM 250 (W/GST RM265)
Replacement of lost share certificate From RM 250 (W/GST RM265)
Resolution for Declaration of Dividend RM250 (W/GST RM265) for first shareholder
RM100 (W/GST RM106) each additional shareholder
Appointment/Resignation of Director RM 250 (W/GST RM265) per director
Update of Director’s Particular RM 100 (W/GST RM106) per director
Change of Secretary and registered office RM 300 (W/GST RM318)
Appointment/ Resignation of Auditors RM 200 (W/GST RM212)
Change of Financial Year-end RM 150 (W/GST RM159)
Opening/Closure of Bank Account RM 150 (W/GST RM159)
Change of Bank Authorised Signatory/Signatories RM 150 (W/GST RM159)
Application for Extension of Time for Annual General Meeting RM 300 (W/GST RM318)
Amendment of Memorandum and Articles of Association From RM 500 (W/GST RM530)
Purchase/Disposal of Property/ Tenancy Agreement From RM 150 (W/GST RM159)
Attend Meeting by Corporate Secretary or representative (in 3E Office) (Excluding disbursement and Records of minutes) From RM 400 (W/GST RM424) per hour
Attend Meeting by Corporate Secretary or representative (in Client Office) (Excluding disbursement and Records of minutes) From RM 700 (W/GST RM742) per hour
Letter of Confirmation of Company Information by Secretary From RM 400 (W/GST RM424)
Letter of Confirmation of Minutes for Audit Purpose by Secretary From RM 250 (W/GST RM265)
Closure of Company – Striking-off From RM 2,000 (W/GST RM2,120)
Certification of Statutory Document RM 5 (W/GST RM5.30) per page
Certification of Non-Statutory Document (e.g. NRIC, Passport, etc.) RM 50 (W/GST RM53) per page
Referral Fee for Opening of Bank Account RM 50 (W/GST RM53) per bank
Any other resolution not specified in this schedule To be adviced

Responsibilities of a Company Secretary

In addition to monitoring and ensuring compliance with relevant legal requirements, a company secretary also has the following responsibilities:

Board Meetings

Co-coordinating the operation of the company’s formal decision making and reporting machinery; formulating meeting agendas with the chairman and /or the chief executive; attending meetings, taking minutes; maintaining minute books; certifying copies of minutes and ensuring that correct procedures are followed.

General Meetings

Originating and obtaining internal and external agreement to all documentation for circulation to shareholders; co-coordinating the administration and attending of meetings, taking minutes and ensuring that correct procedures are followed.

Company Constitution

Ensuring that the company complies with its constitution and drafting/incorporating amendments in accordance with correct procedures.

Maintaining Statutory Registers and Books:

Statutory Returns

Updating SSM on:

  • any changes in the director(s) of a company or particulars relating to director(s)
  • changes to a directors name or residential address
  • removal from office in accordance with the Malaysia Companies Act or the constitution
  • disqualification from holding office
  • appointments/resignations/deaths
  • annual return
  • change of company name
  • adoption, alteration and revocation of constitution
  • issue of shares
  • any other changes that requires updating with SSM

Report and Accounts

Coordinating the publication and distribution of the company’s annual report, accounts and interim statement, and the preparation of the directors’ report.

Share Registration

Maintaining the company’s register of members, dealing with transfers and other matters affecting shareholdings and dealing with queries and requests from shareholders after registering company.

Shareholder Communication

Communicating with the shareholders (i.e. through circulars), payment of dividends and interest, issuing documentation regarding rights issues and capitalization issues, general shareholder relations and relations with institutional shareholders and their investment protection committees.

Shareholder Monitoring

Monitoring changes within the register of members to identify an apparent ‘stake-building’ in the company’s shares by potential takeover bidders and making enquiries of members as to beneficial ownership of holdings.

Share and Capital Issues, Transfers and Restructuring

Implementation of changes in the structure of the company’s share and loan capital and devising, implementing and administering directors’ and employees’ share participation schemes.

Acquisitions and Disposals

Participating as a key member of the company team established to implement corporate acquisitions and disposals, protecting the company’s interests by ensuring the effectiveness of all documentation and that due diligence disclosures enable proper commercial evaluation prior to completion of a transaction.

Corporate Governance

Reviewing developments in corporate governance and advising and assisting the directors with respect to their duties and responsibilities, compliance with their personal obligations under company law and, if applicable, Stock Exchange requirements.

Non-Executive Directors

Acting as a channel for communication and information with non-executive directors.

Company Seal

Ensuring the safe custody and proper use of the company seal if provided for in the company constitution.

SSM Compliance Alert and Reminders

3E will send reminders to you on filing deadlines and compliance matters