Company Secretary Services

Company Secretary Services in Malaysia

A company secretary plays a crucial role in ensuring corporate compliance and governance within a Malaysian-registered company. Their responsibilities go beyond basic administrative tasks, they act as a key officer who ensures the company adheres to regulatory frameworks and statutory requirements.

In Malaysia, the role and qualifications of a company secretary are governed by the Companies Act 2016, which replaced the earlier Companies Act 1965. This updated legislation brought Malaysia’s corporate governance in line with international standards and elevated the role of the company secretary in Malaysia.  

 

Legal Malaysia Company Secretary Requirements Under the Companies Act 2016

Every company in Malaysia is legally required to appoint at least one company secretary, who must meet the following criteria:

• Must be a natural person (not a corporation)
  
• Must be at least 18 years of age
  
• Must be a citizen or permanent resident of Malaysia
  
• Must be ordinarily residing in Malaysia
  

These requirements ensure that the appointed Malaysian company secretary is legally accountable and available to handle compliance matters within the country.

 

Professional Company Secretary Qualifications Recognised by SSM

In addition to these basic conditions, a company secretary in Malaysia must meet professional standards set by the Companies Commission of Malaysia (SSM).

To qualify, the individual must either:

• Be a member of a professional body recognised by the Companies Commission of Malaysia (SSM), such as:
  • MAICSA – Malaysian Institute of Chartered Secretaries and Administrators
    
  • MACS – Malaysian Association of Company Secretaries
    
  • MIA – Malaysian Institute of Accountants
    
  • MICPA – Malaysian Institute of Certified Public Accountants
    
  • Malaysian Bar, Sabah Law Association, or Advocates’ Association of Sarawak
    

OR

• Hold a valid license issued by the SSM

These rigorous requirements are in place to ensure that company secretaries in Malaysia possess the professional knowledge, legal awareness, and ethical standards necessary to support companies in maintaining good governance and full regulatory compliance.

Package Fees for Malaysia Company Secretary Services

Company Secretarial Service Packages Available	Fee (RM) subjected to Service Tax
Annual Malaysia Company Secretary Service	RM500 **
Annual Registered Address Services (Virtual Office Support Included)	RM500
Preparation and submission of Annual Return to SSM for Private Limited Company (Including SSM Filing fee)	RM500
Preparation of XBRL Report to be submitted to SSM via the MBRS portal	From RM500 (Dormant Company) From RM1,000 (Active Company)

* billed one year in advance

3E Accounting offers complimentary cloud-based accounting software (Supported by AI Account) to clients who engage our secretarial services.

Why Choose 3E Accounting Malaysia?

Our fees quoted to you are the best quotes in the market among our comparable competitors. Despite the dynamic and challenging working environment, we maintain one of the lowest fees in the market among our comparable competitors, all while delivering high-quality services to you. The difference in our quality services will alert you why you should avoid low secretarial fees service provider.

Contact us today at info@3ecpa.com.my for a no-obligation consultation!

Standard Charges of Basic Non-Routine Corporate Secretarial Services and Disbursements

Basic Packages Available	Fee (RM)
Company Name Search (each application)	RM 100
Change of company name	RM 500
SSM Company Profile (each company)	RM 100
SSM Company Images (i.e. Statutory forms)	RM 50
Increase of Issued Share Capital	From RM 350 for first allottee RM 100 each additional allottee
Splitting of Shares	From RM 250
Transfer of Shares (excludes stamp duty payable)	From RM 250 per transfer form
Issuance / Replacement of share certificate	From RM 250
Resolution for Declaration of Dividend	RM350 for first shareholder RM100 each additional shareholder
Change in Beneficial owners, Registrable controllers and Nominator of nominee director	From RM100 per individual
Change of Nature of Business	RM200
Change of Business address (and/ or) Change of Address of Accounting Record	RM150
Appointment/Resignation of Director	From RM 250 per director
Update of Director’s Particulars	RM 100 per director
Change of Secretary and registered office	RM 300
Appointment of First Auditor	RM 200
Change of Auditors	RM 400
Change of Financial Year-end	RM 400
Opening/Closure of Bank Account	RM 150
Outgoing signing of documents at the bank branch by Malaysia Company Secretary / Nominee Director	From RM 500
Change of Bank Authorised Signatory/Signatories	RM 150
Application for Extension of Time for Annual General Meeting	RM 300
Amendment of Constitution (formerly known as Memorandum and Articles of Association)	From RM 600
Lodgement of a new standard Constitution for your Company with SSM @	From RM 400
Purchase/Disposal of Property/ Tenancy Agreement	From RM 150
Termination processing fee (Secretarial services)	RM 500
Termination processing fee (Nominee director and secretarial services)	RM 1,000
Statutory records file inspection	RM 500 per visit
Attend Meeting by Corporate Secretary or representative (in 3E Office) (Excluding disbursement and Records of minutes)	From RM 400 per hour
Letter of Confirmation by Secretary that the Company has no Constitution	From RM 100
Letter of Confirmation of Company Information by Secretary	From RM 400
Letter of Confirmation of Minutes for Audit Purpose by Secretary	From RM 150
Closure of Company – Striking-off	From RM 2,000
Certification of Statutory Document	RM 5 per page
Certification of Non-Statutory Document (e.g. NRIC, Passport, etc.)	RM 50 per page
Referral Fee for Opening of Bank Account	RM 50 per bank
Rubber stamp	RM 50 per unit
Common seal	RM 100 per unit
Purchase of Certificate of Incorporation (Section 17) from SSM	RM 100
Abolish the existing Constitution ( fka Memorandum and Articles of Association)	RM 150
Arranging for a Commissioner for Oaths in Kuala Lumpur to attest the document	RM 100 per financial statement
Any other resolution not specified in this schedule	To be advised

@ The adoption of the Constitution is optional under the Companies Act 2016 (CA 2016), and if you are interested in adopting our standard Constitution for your company, our fee is RM400, which includes the stamping fee (RM200). An extra charge for the customisation of the Constitution applies. Amongst the special clauses included in our standard Constitution are as follows:-

• Signing of board resolution by the majority of directors (signing by all directors as required under CA 2016)
• Adoption of a common seal (which is useful when clients purchase properties)

@@ The disbursements include one-time courier fees to a local address within Peninsula Malaysia for documents below 0.5 kg only.
(Note: Full rate courier fee is chargeable for documents weighing above 0.5 kg).

For postage/courier arrangement, a minimum mailing deposit of RM100 is required. The mailing deposit will be utilised for mailing / courier charges incurred in respect of your company, as well as our processing fee of RM1 for each arrangement. The said deposit cannot be utilised for any of our other services, as it serves different purposes or is offset by the security deposit of nominee directors’ service (if any). We will notify you to top up your deposit account when it falls low or is fully utilised. The balance will remain with us for future mailings or be refunded in the event of service termination.

Engaging professional corporate secretarial services in Malaysia is essential to ensure ongoing compliance, strong corporate governance, and efficient administration of statutory obligations. By partnering with 3E Accounting, businesses benefit from expert support in managing filings, maintaining statutory records, and navigating regulatory requirements set by the Companies Commission of Malaysia.

FAQ on 3E Accounting Malaysia Company Secretary Services