Our Annual Company Secretary Services Package provides:
- Acting as named Corporate secretary by our qualified professional staff (Malaysian)
- Safekeep company common seal, if any
- Maintaining the Minutes and Register Books
- Maintaining the Beneficiary Owner Disclosure Policy
- Provision of registered office address #
- Advice on secretarial/statutory/compliance/accounting/tax/GST matters
- Monitoring and ensuring compliance with relevant legal requirements, particularly under the Companies Act and Income Tax Act. Regular compliance alert via email.
** If the total number of directors, shareholders, beneficial owners are more than 3 persons or entity – a once-off RM100 per person or entity due diligence review fees will apply.
# The use of 3E’s office premise as your company’s Registered Address is for fulfilment of statutory requirements under the Companies Act whereby all the statutory records shall be kept and accessible to the public. Hence, it is common practice that the registered address shall be the Company Secretary’s office address. Please note that the provision of registered address is already included as part of our company secretarial package.
Provision of Registered Office Address Includes:
- Statement of letter is available upon request
- Free Scanning letter services upon request
- Free daily letter/parcel notifications via email
- Self-collection of mail and parcels between Monday – Friday: (9am to 6pm) (no handling fee)
- Receipt of normal mails, air mails, parcels (below 3 kg) or registered mails *
- Mail forwarding / Courier arrangement to a local / overseas address on daily / weekly / monthly basis is available (Service fee of RM 1 is applied for each forwarding)
* Approval must be obtained for any bulky items / parcels (especially it is more than 3 kg) sent to the registered office address. Daily handling fee and storage fee is applied.
** For collection of letter(s)/parcel(s) from 3E’s office, please bring along your identification documents such as NRIC, driving licence, passport, etc. for identity verification purposes. If the person who will be collecting the letter(s)/parcel(s) is not a director of the Company but an authorized personnel, please present to us an authorization letter signed by a director before we could release the letter(s)/parcel(s) to the authorized person. In any event if 3E is not able to verify the identity of the person collecting the letter(s)/parcel(s), 3E may make the best effort to try other means such as contacting the director via phone call, email or other tele-communication means for the purpose. If any of such verification fails, 3E shall have the right to reject the attempted collection.
Please note that registered office address shall not be confused with business address of your company. For license application purpose, it is mandatory to have a physical premise for license application and the relevant authority will request for the supporting documents from the applicant company to verify that the applicant company is operating at the said physical premise. Therefore, our registered office address shall NOT be stated as your business address for license application.
Our fees quoted to you is one of best quote in the market among our comparable competitors. With the dynamic and challenging working environment, we are still able to maintain our fees as one of the lowest in the market among our comparable competitors without compromising on our high quality of services to you. The difference in our quality services will alert you why you should avoid low secretarial fees service provider.
Contact us today at info@3ecpa.com.my for a no-obligation consultation!
Standard Charges of Basic Non Routine Corporate Secretarial Services and Disbursements
| Basic Packages Available | Fee (RM) |
| Company Name Search (each application) | RM 100 |
| Change of company name | RM 500 |
| SSM Company Profile (each company) | RM 100 |
| SSM Company Images (i.e. Statutory forms) | RM 50 |
| Increase of Issued Share Capital | From RM 350 for first allottee
RM 100 each additional allottee |
| Splitting of Shares | From RM 250 |
| Transfer of Shares (excludes stamp duty payable) | From RM 250 per transfer form |
| Issuance / Replacement of share certificate | From RM 250 |
| Resolution for Declaration of Dividend | RM350 for first shareholder
RM100 each additional shareholder |
| Change in Beneficial owners, Registrable controllers and Nominator of nominee director | From RM100 per individual |
| Change of Nature of Business | RM200 |
| Change of Business address (and/ or) Change of Address of Accounting Record | RM100 |
| Appointment/Resignation of Director | From RM 250 per director |
| Update of Director’s Particular | RM 100 per director |
| Change of Secretary and registered office | RM 300 |
| Appointment of First Auditor | RM 200 |
| Change of Auditors | RM 400 |
| Change of Financial Year-end | RM 400 |
| Opening/Closure of Bank Account | RM 150 |
| Outgoing signing of documents at the bank branch by Malaysia Company Secretary / Nominee Director | From RM 500 |
| Change of Bank Authorised Signatory/Signatories | RM 150 |
| Application for Extension of Time for Annual General Meeting | RM 300 |
| Amendment of Constitution (formerly known as Memorandum and Articles of Association) | From RM 600 |
| Lodgement of a new standard Constitution for your Company with SSM @ | From RM 400 |
| Purchase/Disposal of Property/ Tenancy Agreement | From RM 150 |
| Termination processing fee (Secretarial services) | RM 500 |
| Termination processing fee (Nominee director and secretarial services) | RM 1,000 |
| Statutory records file inspection | RM 500 per visit |
| Attend Meeting by Corporate Secretary or representative (in 3E Office) (Excluding disbursement and Records of minutes) | From RM 400 per hour |
| Letter of Confirmation by Secretary that the Company has no Constitution | From RM 100 |
| Letter of Confirmation of Company Information by Secretary | From RM 400 |
| Letter of Confirmation of Minutes for Audit Purpose by Secretary | From RM 150 |
| Closure of Company – Striking-off | From RM 2,000 |
| Certification of Statutory Document | RM 5 per page |
| Certification of Non-Statutory Document (e.g. NRIC, Passport, etc.) | RM 50 per page |
| Referral Fee for Opening of Bank Account | RM 50 per bank |
| Rubber stamp | RM 50 per unit |
| Common seal | RM 100 per unit |
| Purchase of Certificate of Incorporation (Section 17) from SSM | RM 100 |
| Abolish existing Constitution ( fka Memorandum and Articles of Association) | RM 150 |
| Any other resolution not specified in this schedule | To be adviced |
@ The adoption of Constitution is optional under the Companies Act 2016 (CA 2016) and if you are interested to adopt our standard Constitution for your company, our fee is RM400 which includes stamping fee (RM200). Extra charge for customisation of Constitution applies. Amongst the special clauses included in our standard Constitution are as follow:-
- Signing of board resolution by majority of directors (signing by all directors as required under CA 2016)
- Adoption of common seal (which is useful when client purchase properties)
@@ The disbursements include one time courier fee to a local address within Peninsula Malaysia for documents below 0.5 kg only.
(Note: Full rate courier fee is chargeable for documents weighing above 0.5 kg).
For request of certification of statutory / non-statutory documents, courier fee is chargeable and subject to processing fee of RM1 on top of the said courier fee, for each arrangement.
For postage / courier arrangement, a minimum mailing deposit of RM100 is required. The mailing deposit will be utilised for mailing / courier charges incurred in respect of your company and also our processing fee of RM1 for each arrangement. The said deposit is not allowed to utilise for any of our other services as it is serving different purposes or offset from the security deposit of nominee directors service (if any). We will inform you to top up the deposit account when it is falling low or has been fully utilized and the balance deposit will remain with us for future mailings or be refunded in the event of termination of our service.
