This post is also available in: Melayu (Malay) 简体中文 (Chinese (Simplified))

No.1 Best Malaysia Company Incorporation Services | Company Registration Service in Malaysia

 

Malaysia Company Incorporation Services

The demand for Malaysia Company Incorporation services continues to accelerate. We at 3E Accounting understand why Malaysia is attracting so much corporate interest for Malaysia Business Registration, Sdn Bhd registration and opening a company in Malaysia, please refer to our Article Why Setup Company in Malaysia. To incorporate Company in Malaysia with SSM (Companies Commission of Malaysia) but this need to be done through a certified company secretary. 3E Accounting is a Malaysia company formation agent registered with SSM who can help you for Malaysia company setup and register of business Malaysia. We’d like to share our expertise with you about Company Registration Malaysia and how to setting up a new company in Malaysia. As a premier provider of Malaysia company incorporation services, we are in a unique position to offer you a FULL array of company formation agents services at the most attractive prices, best value for money, and help you opening a company in Malaysia or register Sdn Bhd in Malaysia. 3E Accounting has incorporated hundreds of businesses and companies in Malaysia every year. We are Truly One-Stop Solution For Your Business in Malaysia.

 

Malaysia Company Incorporation Services

 

Offer: RM1,600
Services: Company Formation, Company Secretary, Nominee Director, Registered Address, Bank Account Opening, Employment Pass and many more.
Contact Number: +603 27338633
Email: info@3ecpa.com.my
Address: Kuala Lumpur HQ
Menara Centara, #20-01/02/03, No. 360, Jalan Tuanku Abdul Rahman, 50100 Kuala Lumpur, Malaysia
 
Penang Branch (By Appointment Only)
3E Accounting, No. 71-2, Jalan Macalister, 10400 Georgetown, Pulau Pinang, Malaysia
Operating Hours: Monday – Friday, 9:00 AM – 6:00 PM

 

Opening a Business


Our effort to remain as the Malaysia leading corporate service provider has been widely recognised by the Authorities, Regulatory and Professional bodies. We have also been awarded as Malaysia Brands Awards Winner, presented by Malaysia Brands. We are being specially selected as the Best Company Registration Specialist of the Year in Malaysia and offer best value for money Company Incorporation Package in Malaysia.

setting up a company in Malaysia


When setting up a company in Malaysia, it is important that you engage the services of the correct team to assist you. 3E Accounting is the leading service provider that would assign a team of qualified professionals including accountants who are registered with MIA, MAISCA registered company secretaries, CTIM registered tax agents, GST agents licensed by the Ministry of Finance, Malaysia and qualified HR personnel registered with MIHRM, to see to your needs for the incorporation of your Malaysia company.

Do check out Why 3E Accounting’s Company Incorporation Package is the best in Malaysia.

3E Accounting could help you to register your new company in Malaysia at RM1,600 ONLY with free one year company Secretarial Services. The Best & Fastest Company Incorporation Services in Kuala Lumpur, Selangor, Penang and Malaysia with promise no hidden costs and tricky add-ons for opening a company in Malaysia.

Please see below for more details for company register in Malaysia!

We are experienced leading corporate service provider that capable to provide support on register company name in Malaysia to both local business and foreign investor in setting up companies in Malaysia.

Try out our Malaysia company formation remotely today. Online Company set-up in Malaysia. Simple and Fast.

We Welcome You to register Sdn Bhd in Malaysia | Incorporate Company in Malaysia

If you’re in our neighbourhood and would like to discuss any aspect of our Malaysia company register services, please feel free to visit us at our offices during our business hours for Malaysia business registration. We recommend that you make an advance booking of your proposed visit to avoid any unnecessary delay on company registration in Malaysia.

If you are based in Singapore, you may visit our Singapore office instead for a discussion on company register in Malaysia and to sign any documents required for registration of business in Malaysia. Our team in Singapore will be more than happy to assist you on how to register new company in Malaysia and register company name in Malaysia.

We practice no lock in period and no exit fees for Malaysia Company Setup as we believe that with the excellent service we provide for company registration in Malaysia, you definitely stay with us after registration of business Malaysia.

INCORPORATION OF A COMPANY MALAYSIA UNDER THE COMPANIES ACT 2016

Generally, setting up a new company, as Company Limited by Shares is the most common business vehicle to carry out business in Malaysia which provides limited liability status to its shareholders.

The requirements to form a company are:

  • a minimum paid-up capital of RM1 only
  • a minimum of one (1) subscriber to the share(s) of the company
  • a minimum of one director who are at least 18 years of age and are residing in Malaysia. He/she is not a bankrupt and has not been convicted and imprisoned for a period of past 5 years. 3E Accounting can provide you the Local Resident Nominee Director Service if required for at extra charges.
  • a minimum of one Company Secretary (Company Secretary must be a member of any one of the prescribed professional bodies or licensed by the SSM). 3E Accounting can provide you the Company Secretarial Services at a fee.
  • must have a registered office in Malaysia to which all communications and notices may be addressed. It is normal practice in Malaysia to have the secretarial office as the registered office. (This is included as part of our Company Secretarial Services)

View our company incorporation video summary to better understand how to register new company in Malaysia and registration of business Malaysia services that we provide:

Refer to our services for more information about 3E Accounting services package details.

When you turn to 3E Accounting for register business Malaysia, you are assured of quick yet thorough processing that results in an incorporated company that complies with all existing statutes, laws and regulations. We take care of all the Malaysia Company SDN BHD Registration details so that you can devote your energies to strategic planning, marketing, financing and operations, in other words, all the big-picture tasks an entrepreneur needs to consider when launching and opening a SDN BHD company in Malaysia. Registration of business in Malaysia has became so easy and everyone can register of business Malaysia hassle free with 3E Accounting.

This standard Company SDN BHD incorporation packages suitable for local entrepreneurs to register of company Malaysia. This company registration Malaysia package not suitable for you and you are required nominee director services? No worry, please refer other Malaysia company registration services packages.

The Standard Malaysia Incorporation services package RM1,600 (with free one year company secretarial services) includes the following:-

    • Unlimited company name search
    • Name reservation with SSM for 2 times (RM50 per name payable to SSM)
    • Approval Letter To Use existing company name
    • Issued & Paid up capital ranged from RM1 to RM1,000 ******
    • Registration fee of RM1,010 payable to SSM for registration
    • Submit the Form to SSM for company registration
    • Prepare resolutions for First Board of Directors’ Meeting
    • Prepare resolutions to open the company’s bank account (maximum 2 accounts)
    • Prepare 2 sets of certified true copies of incorporation documents
    • Prepare resolutions for First Board of Directors’ Meeting
    • FREE Bank Referral for UOB bank and bank account opening services in Malaysia
    • FREE Company digital stamp
    • FREE Certificate of Incorporation
    • FREE company incorporation consulting & advisory services
    • FREE tax planning and GST advice by our Tax Director from Big Four
    • FREE Company digital name tag for display at Registered Office
    • FREE Google Workspace email setup for up to two users (excluding Google Workspace Subscription Charges)
    • FREE first year “.com” domain name registration (Manage your domain with IT Solution Singapore upon domain registration)
    • FREE preparation of standard Beneficiary Owner Disclosure Policy
  • Appointment of up to 3 individual directors / individual shareholders / beneficial owners. For forth person onwards, extra charge of RM100 per person
  • For company setup with corporate shareholder/ corporate beneficial owners, extra charge of RM100 per entity applies
  • (optional add-on) One company seal at RM106(W/SST) (companies no longer required by law to have a common seal);  (optional add-on) One rubber stamp at RM53(W/SST)

Free First Year Company Secretarial Services includes the following:-

  • Acting as named Corporate secretary by our qualified professional staff (Malaysian)
  • Safekeep company common seal, if any
  • Maintaining the Minutes and Register Books
  • Maintaining the Beneficiary Owner Disclosure Policy
  • Advice on secretarial/statutory/compliance/accounting/tax/GST matters
  • Monitoring and ensuring compliance with relevant legal requirements, particularly under the Companies Act and Income Tax Act. Regular compliance alert via email.
  • Provision of registered office address includes:
    • Statement of letter is available upon request
    • Free Scanning letter services upon request
    • Free daily letter/parcel notifications via email
    • Self-collection of mail and parcels between Monday – Friday: (9am to 6pm) (no handling fee)
    • Receipt of normal mails, air mails, parcels (below 3 kg) or registered mails *
    • Mail forwarding / Courier arrangement to a local / overseas address on daily / weekly / monthly basis is available (Service fee of RM 1 is applied for each forwarding)

 

Non-routine corporate secretarial services (ie. Statutory audit, share transfer, any changes in company’s information, director/shareholder’s particulars and etc) will be charged separately.  Please refer to Corporate Secretary Services for more details.

Note 1 For every industry, there are specific sector regulations issued by the relevant governmental departments. These include prior regulatory approval, licenses or permits that would impose higher paid-up capital requirements and other requirements. You are advisable to check the licensing requirements before incorporating your Company. https://www.3ecpa.com.my/resources/guide-to-setup-malaysia-business/business-licenses-in-malaysia . Our incorporation package allows paid up share capital of RM1 to RM1,000. Should you require higher share capital, you would need to allot new share subsequent to incorporation of the company.

Note 2 The adoption of Constitution is optional under the Companies Act 2016 (CA 2016) and if you are interested to adopt our standard Constitution for your company, our fee is RM424 (W/SST) which includes stamping fee (RM200). Extra charge for customisation of Constitution applies.

Note 3 For companies without Constitution, some banks would require confirmation letter from Company Secretary that it has no Constitution and our fee for issuance of such confirmation is RM106 (W/SST). In Malaysia, as different bank has different requirements, please check with your preferred bank directly on this requirement for opening of bank account.

Malaysia Company Incorporation Services

 

3E Accounting understands that you want to get started right away and register Company SDN BHD in Malaysia. We are small enough to nimbly respond to all of your needs on register of company Malaysia, yet big enough to provide all the services a new corporation requires. Don’t miss critical business opportunities due to red tape on Malaysia business registration! Trust 3E Accounting to support your speedy corporate launch and company register Malaysia with a unique package of services available nowhere else in Malaysia. 3E Accounting offers the best company incorporation package in all of Malaysia.

Why we can offer you at this price for company registration Malaysia?

  1. It is our mission to offer the Three Es: efficiency, effectiveness and economy all part of our One-Stop Solution services for our clients.
  2. The usage of latest technologies & customised secretarial & CRM software by 3E Accounting to register Sdn Bhd in Malaysia.
  3. We strongly believed that you deserve the quality support services at the start of your business, this is the first step to us known to you. We are honoured to be your support.

Malaysia Company Registration has never been so easy! Most economical & best in Malaysia!

Our office in Malaysia utilizes outsourced reputable security system on top of the building security control in-and-out gate and the building security guards. The 24 hours central monitoring system and 24 hours armed response team will assured you with our 3-tiers security systems to prevent and minimize the possibilities of loss of secretarial file, secretarial file get burned or secretarial file stolen.

 

INFORMATION REQUIRED FOR COMPANY REGISTER MALAYSIA

To incorporate a company, the following information must be submitted to us through completion of Online Incorporation Form. Alternatively you may email us the manual incorporation form to info@3ecpa.com.my

  • Proposed company names with its meaning
  • Principal business activities of the proposed company
  • Photocopy of all directors & shareholders NRIC or Passport *, **
  • Latest resume and proof of residential address of all directors such as utility bills (if different from NRIC)
  • Paid-up capital information
  • Business occupation, email and contact number of all directors & shareholders & beneficial owners
  • Percentage of shareholding of each shareholder
  • Kindly provide us with the information of the beneficial owner if he/she is not listed as the named shareholder.
  • If you would like to update the address of principal place of business (i.e. place where the business operation is being/to be carried out) with SSM, please provide us with the address proof such as utility bills or bank statements issued within the last 2 months, tenancy agreement, quit rent assessment notice, etc (if any).
  • What is the source and origin of funds used/to be used in the business? (e.g. Employment / Business / Investment income from Malaysia)
  • Expected location of Malaysia Company’s customers and suppliers
  • A written confirmation (email is acceptable) that each of the director(s), nominee director(s), nominator of nominee director(s), shareholders, beneficial owners/controllers, agents (if any), and settlor(s), trustee(s), beneficiary(ies), protector(s), investment manager(s) (for any trust structure) are not a Politically Exposed Person. ####
  • For Trust – Copy of Trust Deed containing name and administrative address of the Trust, copy of NRIC/passport, proof of residential address, contact information and resume of settlor(s), trustee(s), beneficiary(ies), protector(s), investment manager(s), etc.

* It is a statutory requirement to have at least one resident directors for setting-up a private limited company in Malaysia. Other than a local Malaysian who permanently resides in Malaysia, any foreigner with a Resident Talent Pass (RPT) / permanent resident (PR) / MM2H holder also qualified to be considered as Resident Director to register business Malaysia. In the absence of these, you may consider to subscribe to our Nominee Director Services.

** If the shareholder is a corporate entity, please provide the corporate shareholder’s copy of Certificate of Incorporation, Memorandum & Articles of Association/Constitution, Certificate of Incumbency or equivalent document (Click Certificate of Incumbency to download the sample), and Proof of registered address, corporate chart/structure, details of the corporate representative(s) together with written documents such as a Board Resolution showing among others the subscription of shares, percentage of shareholdings in the Singapore company, appointment of any representative as director in the Singapore company, the appointment of the corporate representative and the authorisation given by the corporate shareholder(s) to the director, if any, and the corporate representative(s) and etc. If the shareholder of the corporate shareholder is also a corporation, please provide a similar set of the registration documents as mentioned earlier. Such requirement is necessary for all corporate shareholders until the ultimate individual shareholder(s) is/are identified.

#### Politically exposed person means an individual who is or has been entrusted with any prominent public function in Malaysia or a foreign country, or an individual who is or has been entrusted with any prominent public function by an international organisation, and includes an immediate family member or close associate of such an individual.

 

STEPS TO INCORPORATE

  1. Complete the Online Incorporation Form / Email us the manual incorporation form to us at info@3ecpa.com.my
  2. We will perform company name search to check availability of the proposed name(s) and get back to you within 24 hours (please refer to Guide to select your Company Name)
  3. Email us on the name to be reserved together with the required information and payment slip for our professional company formation fees
  4. Upon receipt of payment, the company name will be reserved at your request
  5. Once name approved by SSM , we will prepare full set of registration documents
  6. Signing of documents at via Google Meet Video Call by all directors, shareholders and beneficial owners.
  7. Upon signing, we will proceed to incorporate the company with SSM
  8. Issuance of Notification of Incorporation by SSM
  9. Once the company is incorporated, we will email you all the relevant documents for records.

Should you have any questions about Malaysia Company SDN BHD formation / Company Search, please email us at info@3ecpa.com.my and we will promptly reply within 24 hours.

See Standard Procedure for Company Incorporation for more information about setting up a new company in Malaysia.

Based on 3E Accounting’s past experiences on opening a  company in Malaysia and registering company with SSM, the entire incorporation process will take 5-7 days. Having said that 3E’s track record is to register a Company within 1 working day from the date that directors & shareholders sign the incorporation documents at 3E Accounting office. Please note that the incorporation timeline is very dependent on the accuracy and completeness of Malaysia company register information and documents and also subject to the availability & stability of SSMs MyCoID online system.

 

MORE INFORMATION ABOUT MALAYSIA COMPANY FORMATION

You may refer to the Malaysia Company Incorporation FAQ for Frequently Asked Questions Regarding Malaysia Company SDN BHD Form Incorporation.

You may refer to the Guide to Malaysia Company Registration for more information about Register Business Malaysia / How to forming business.

You may refer to Corporate Compliance Requirement to understand more about Compliance Requirement in KWSP Malaysia such as Corporate Tax, GST, EPF and etc.

FAQs for Company Incorporation in Malaysia

The certificate of incorporation is an SSM-issued document that evidences the incorporation of a company. The certificate bears the official company name, date of incorporation, and company number.

The certificate of incorporation is the strongest piece of evidence you can present to prove that your company is legally incorporated. It bears the seal of SSM and contains all the important information relating to the legitimacy of the company. You can find in this document the registered company name, address, and date of incorporation.

A certificate of incorporation is only issued when the company is incorporated. But unlike before, only a registration notice is given once the incorporation is complete.  To get a certificate of incorporation in Malaysia, one has to first make an application and pay the prescribed fees to SSM. After processing, a certified registry copy of the certificate of incorporation is then issued.

Application for a certificate of incorporation typically takes 5-10 days to process and complete.

Yes, foreigners can set up a company in Malaysia. However, foreigners are only allowed to form a private limited company (local term: Sendirian Berhad or “Sdn Bhd”). Foreigners can own it fully (100% foreign ownership) with a minimum paid-up capital of RM1.

Generally, incorporating a company with professional assistance is as easy as the four steps below. 

  1. Application for name reservation
  2. Preparation of incorporation documents
  3. Signing of incorporation documents
  4. Submission of relevant forms and documents to SSM

However, if you are incorporating the company by yourself, you’ll have to undertake additional steps.

  • Account registration on the MyCoID portal to access the SSM online system
  • Account activation at SSM counter
  • Company name search 
  • Other information under Name Search
  • Super Form to clarify your proposed company name
  • Business code selection and description
  • Payment of RM1,000 incorporation fee

Incorporation is a process that creates a totally separate entity- the corporation. The corporation is distinct from its owners and has its own rights, responsibilities, and liabilities. Because of that barrier that separates the owners from the company, incorporating a company provides more protection to its owners without limiting the opportunities. 

Meanwhile, registration is simply acquiring a license to operate a business. There is no creation of another entity. Rather, there is a recognition that the owner will operate profit-making activities under a business name.

The company incorporation process in Malaysia generally takes 5-7 days to complete. This time will vary depending on the availability of the signatories and the completeness of the documents. The availability and stability of SSM’s system will also affect the processing time.

 

Here is the estimated number of days for each step.

 

Company name reservation 24 hours
Preparation of incorporation documents 1-3 days
Signing of documents 1-2 days
Submission to SSM 1-2 days
Issuance of Notification of Registration Within the next 24 hours

Yes. Accordingly, a limited company in Malaysia must have a minimum of one shareholder (owner) and one director. Additionally, a shareholder can also be a director. Therefore, having only one shareholder is already sufficient in forming a corporation, as long as the other requisites are followed.

Anyone who intends to form a company can incorporate a company in Malaysia. You can do it yourself or hire an agent on your behalf. The one processing the incorporation must be familiar with the incorporation guidelines and process. That is why it is advisable to acquire incorporation services to expedite the process and to complete it without issues.

Any private company in Malaysia can have a maximum of 50 shareholders (members). The reason for this limitation is to restrict the transfer of its shares to those the shareholders trust or to those who are already members.

Paid-up capital represents the resource the company has at the point of incorporation which is not borrowed. For startups, especially for small ones, it is important to have the paid-up capital to fund operation and other expenses. Paid-up capital is also more preferable to borrowed capital as you won’t have to worry about repayment and interest.

The general minimum paid-up capital of companies in Malaysia is RM1.

Banks, government agencies, and other institutions may also require a prescribed paid-up capital before you can apply for licenses, loans, tenders, or other business dealings with them.

Having a high paid-up capital is good because it means that the company is well-capitalized and has sufficient resources to fund day-to-day operations. High paid-up capital is also ideal so you can easily apply for licenses or loans. Lastly, a high paid-up capital is good because it means high liquidity and higher credibility.

Share capital is the amount the company raises on issuances or selling of shares. Share capital is the total value of all issued common and preferred stocks. For example, the initial issuance of 1,000 shares at RM10 per share gives you an RM10,000 share capital at the point of incorporation.

Share capital is different from paid-up capital in that the former represents the value of all shares issued, while the latter is merely the shareholders’ pay upon issuance.

In Malaysia, a company limited by guarantee is prohibited from having a share capital. It is a public company that’s widely used for non-profit activities like charities, community projects, and the likes. As it has no share capital and is not for profit, it does not issue dividends to its owners.

The ordinary shares and the preference shares are the two basic types of shares. Each type of share gives its owners different rights and preferences.

Ordinary Shares Preference Shares
Gives holders voting rights (involvement in the management of the company). Does not give holders voting rights.
Shareholders receive dividends after payments to preference shareholders. The priority in dividend distributions.
Dividends are not fixed but determined by the board of directors. Has a fixed dividend rate, as conferred in the company constitution.
Nonconvertible. Certain classes may be convertible.

The terms stock and share basically mean the same thing- the ownership of a portion of a company. Their difference lies only in syntax rather than in legal or financial aspects, and such a difference is often overlooked. ‘Stocks’ is the term used when referring in general to company ownership; while ‘shares’ is used to refer to the ownership of a particular company.

The two basic types of shares (ordinary and preference shares) each have subclasses that companies may choose to offer to buyers. Choosing the number of classes of shares to issue depends upon the company’s vision and direction. Company owners should just have to understand how offering such types of shares may affect their equity, management, and control.

Some classes of shares companies are listed below:

  • Deferred ordinary shares
  • Non-voting ordinary shares
  • Redeemable shares
  • Cumulative preference shares

The minimum share capital for Sdn Bhd in Malaysia is RM1 (with qualifications in certain industries and activities). Additionally, the company’s share capital can only reach up to the amount of authorized share capital, which is its maximum.

The minimum subscription for companies in Malaysia is computed as 5% of the nominal amount of the share. This requirement is important when making allotments for shares issued for a subscription. The SSM does not allow allotment unless the minimum subscription is achieved.

Class A and Class B shares are ordinary shares and they differ on the number of voting rights they provide to the shareholder. For example, Class A shares may carry 10 voting rights, while Class B shares only hold one.

Class A shares are the typical stocks of public companies and give their holders more voting rights than other classes. The Class B shares are often created so the company can vary the voting rights it wants to offer to the buyers. Class B shares are also issued to concentrate voting power on a certain group of people.

  • Constitution (Article & Memorandum of Association)
  • Form 48A (StatutoryStatutory Declaration By A Director Or Promoter Before Appointment)
  • Form 6 (Declaration of Compliance)
  • Original copy of Form 13A
  • A copy of the letter from SSM approving the name of the company
  • A copy of the identity card (of each director and company secretary)
  • Authorization letter (if the proposed company name contains controlled words or trademark)
  • More complicated to form.
  • Costly to establish, maintain, and wind up.
  • Has more annual compliance requirements.
  • The company’s financial affairs are made public.
  • Complicated taxation.
  • Lots of statutory guidelines to follow.
  • Gives owners protection against liability and legal obligations
  • Easier transfer of ownership
  • More opportunities for capital
  • Lots of potential for expansion
  • Business risk is divided among members of the company
  • Professional management
  • Perpetuity of the company even if a shareholder or director loses capacity or dies
  • Tax incentives

The constitution is the main document of a Malaysian company. The constitution is formerly known in Malaysia as the Articles and Memorandum of Association. A constitution is very important as it governs the internal affairs and management of the company and regulates its powers and objects.

Shareholder Preference Shares
Owns the company through the purchase of shares. Elected by shareholders.
Generally not involved in making decisions for the company, except for critical changes and dealings. In control of the day-to-day running of the company, but must obtain approval of shareholders on certain company decisions.
Receive dividends as income for investing in the company. Earns remuneration for managing the company.

When a company is incorporated, by the power of the law, a fictional entity (the company) is created and given rights to operate a business. Upon incorporation, it is given a name, address, and responsibilities to follow its purpose as stated in its constitution. As a result of incorporation, the company can conduct dealings in its own name, enter into contracts, and be sued if found guilty of offenses contrary to the law.

There are certain protections that incorporating provides to the owners. Firstly, shareholders have limited personal liability that protects them from creditors should the company fail to pay its liabilities. Secondly, they cannot be held personally liable for the actions of the company as there is a veil that separates the owners and management from the company itself.

Private Company Preference Shares
Doesn’t trade in the stock exchange. Sells stocks and bonds on the public market (e.g. stock exchange).
Shareholders are typically the founders, the management, or a group of private investors. All or a portion of the shareholders are from the public who acquired their shares in an initial public offering (IPO).
Is not required to disclose their financial information to the public. Reports are available to both shareholders and the public.

Company incorporation services are professional assistance provided by service firms to help investors to incorporate their businesses. With this assistance, everything that the service seekers have to do is provide the necessary information and documents, and the incorporation service providers will incorporate their business for them.

The incorporation process is complicated for those who have no idea what to submit and do. Acquiring incorporation services in Malaysia not only speeds up the process but also ensures that you incorporate with complete compliance. Additionally, your service providers can give you guidance on the technicalities and legalities of starting and running a corporation.

Sdn Bhd or Sendirian Berhad is the Malay term for a private limited company. It is a type of company that provides its owners with limited liability. This means that the shareholders of an Sdn Bhd company are only liable for the company’s unpaid liability up to their shares investment.

An Sdn Bhd can either be a public or private company.

  • Limits the member’s liability.
  • Growth potential- third party investors are generally attracted to this business structure.
  • Tax efficiency.
  • Credibility and trust.
  • Corporate bank opening.
  • Getting licenses if needed.
  • Registration for Sales & Services Tax (SST).
  • Opening an account with the Employment Provident Fund (EPF).
  • Registration of company profile with LHDN.
  • Decide on the date of fiscal year-end (any date within 18 months after the date of incorporation).
  • Keep track of income and expenses (bookkeeping).
  • Prepare financial statements and annual returns.

It is not mandatory for companies to open a bank account under the official name of the company. However, opening corporate bank accounts gives companies the benefit of easier management of their finances. It also gives the company an added protection and a creditable impression if it transacts under the business account, rather than a personal one.

The registration of Sdn Bhd company is with the Suruhanjaya Syarikat Malaysia (SSM) or the Companies Commission of Malaysia. You may do it manually over a local SSM office or register online. You may also choose to acquire professional incorporation services to make your Sdn Bhd company registration much more convenient.

Yes, you can register a company on your own, without any help from incorporation services. 

You can go directly to the online portal of SSM’s MyCoID and register an account. You first need to validate your identity at an SSM counter, and once your account is registered may log in to the MyCoID portal to register an Sdn Bhd. Then, simply go to the Direct Incorporation Application to initiate the procedure.

  1. Fill in a form to declare details and information necessary for incorporation.
  2. Request company name proposals so the firm performs a name search to check its availability.
  3. Upon approval of the company name reservation, we will prepare the incorporation documents.
  4. Directors and shareholders will sign relevant documents.
  5. Submission of documents.
  6. Upon successful incorporation evidenced by the Notice of Incorporation, we will email you all pertinent documents for your record.

A private company in Malaysia needs to appoint at least one director who is a natural person and a resident in Malaysia to incorporate. Public companies must have at least two directors.

Foreign nationals may also become directors of a company, as long as the company complies with the minimum number of Malaysian resident directors.

If you are a shareholder, a company representative will get in touch with the company on how to transfer to them your payment for buying shares. Upon receipt of the company of the paid-up capital, they will record it in the books with proof of the transaction. The company secretary will then submit such supporting documents with SSM.

Name reservation is the application made with the SSM to register and reserve a proposed name for your company. Reserving your company name will prevent other companies from having a similar one like yours. The application for name reservation is subject to SSM guidelines and approval.

  • The proposed company name is identical or similar to an existing company’s name.
  • The proposed name might confuse the public (e.g. sounds the same as another registered company name).
  • The proposed name is already reserved.
  • The proposed name is prohibited under the Companies Act 2016 or other legislations.
  • The proposed name is unacceptable for use as a company name.
  • The minister directed not to approve or accept the proposed company name.

Once the proposed company name is approved, the reservation for it lasts for 30 days or longer as the Registrar allows. During this period, SSM will not allow the reservation of the name to another company.

Yes, the appointment of a company secretary is essential for any type of incorporated company in Malaysia. The company can appoint one upon processing for incorporation. But if the company chooses to appoint a secretary later, they must do so within 30 days from the date of incorporation.

A private company may commence operations immediately after incorporation.

Yes, if you can manage it, you can choose to keep the enterprise and open an Sdn Bhd company. Registering an Sdn Bhd will not affect your enterprise because each entity is different. However, this can only happen so long as it is not the enterprise itself that you are incorporating.

The SSM generally requires the submission of the company constitution after incorporation. An exemption applies to a company limited by shares that you must submit at the point of incorporation.

A company is allowed to adopt a constitution through a special resolution. The company must then submit its constitution 30 days after the adoption.

Below are the types of companies you may incorporate in Malaysia. Such companies can either be public or private.

  • Company limited by shares
  • Company limited by guarantee
  • Company unlimited

The question of whether or not a private company is suited for your business depends entirely upon the goals and needs of the organization. Private companies are safe from public scrutiny as they are not obligated to reveal their financial results to the public. However, public companies also have the advantage of wider opportunities for funding as their shares are open to the public.

In choosing whether to choose a public or private company, you must weigh each side and consider which factors are more critical for your business.

Incorporate Your Business in Malaysia