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QuickBooks Online vs. Xero Cloud Accounting Software in Malaysia – What to Choose
If you’re thinking about moving to a cloud based accounting software, you must be wondering which software to select. You may have heard of Xero Cloud accounting and QuickBooks Online which are excellent accounting softwares but when compared, both have their own pros and cons.
In Malaysia, there is no one other than 3E Accounting who can provide you with good advices and the most accurate comparison between Quickbooks Online and Xero Cloud Accounting for your consideration. 3E Accounting are the certified advisor for both softwares and are an active user of both softwares. We provide constructive advice which are not biased to either of the software in order to help our client to make a well informed decision and to get the best software needed to meet their needs.
For QuickBooks Online Services in Malaysia, we are listed as QuickBooks ProAdvisors.
For Xero Cloud Accounting Software in Malaysia, we are listed as Xero Certified Advisor.
To begin with, QuickBooks Online can be described as a better version or the online version of QuickBooks Desktop which is all set to compete against Xero cloud accountings software.
The features or functions that you’ll find common in both these software programs are:
- Bank reconciliation
- Inventory management
- Accounts payable and receivable functions
- Payroll and Bill management
- Financial reporting
- Document Sharing
- Bank synchronisation
Pricing – QuickBooks is winner
QuickBooks Online Pricing:
Xero Cloud Accounting Software Pricing:
Both Quickbooks Online and Xero does not support for payroll processing in Malaysia currently. You can only create an employee list via the employees tab and record payroll transactions via using the expense function.
GST Functions – Quickbooks is winner
Quickbooks Online can generate GST reports required by the Custom.
Xero can produce a GST reports through SmartTax third party add on (extra fee apply).
Timesheets – Quickbooks is winner
Quickbooks Online has built-in timesheets functions, which can be re-billed to clients easily.
Xero requires an add-on like Harvest or WorkFlowMax for this which will cost you extra fee of US$12 per month for each user.
Fixed Assets Listings – Xero is winner
Xero has built-in function for Fixed Asset register. QuickBooks Online does not have one currently. However, 3E Accounting can assist to prepare the fixed asset listing for you manually when requested (charges apply).
It will not be a big concern for a small business if you are not frequently in investing in a big fixed assets and most of your assets purchased will be expensed off.
Number of users
Xero has unlimited number of user currently.
Quickbooks Online Plus do charge a fee per user if your number of users exceed 5 users. However, if you engaged our package, as we are the top QuickBooks ProAdvisors in Malaysia, we can get you the package for Quickbooks Online Plus with unlimited users.
Add-Ons – Xero is winner
Quickbooks Online has a total of 12 add-ons for its Malaysia edition currently.
Xero’s has more than hundreds of add-on currently and provide full suite of solution for your business such as CRM system, Google apps, and etc.
However, what makes Xero accounting special is that the reconciling account on Xero is much easier and simple for a layman rather than a conventional way of bank reconciliation process. Xero accounting has a dashboard where all your bank as well as credit accounts are listed. Under each category is a tab that informs you that you need to reconcile x number of your bank transactions. This is a great feature as it serves as a quick reminder, enabling you to quickly reconcile transactions on a daily basis instead of doing it at the end of the month which increases the chances of errors.
Both Quickbooks Online and Xero accounting has the matching transaction function. Quickbooks Online has maintain its conventional way of bank reconciliation as well if you decided to stick with the old method.
Lastly, please find below summary of table for the feature comparison between Xero and Quickbooks Online.
In summary, Quickbooks Online is more cost effective in the long run as most functions are built in. Quickbooks Online has less complicated functions and will suit your need for a simple cloud accounting software which can fullfill your basic needs such as employee expenses claims, timesheet, GST submission, multi-currency and no complicated user roles are required in your organisation.
If you are looking for more functionality and more third party apps integration such as CRM systems, Xero accounting will be the best choice since they have hundreds of add-ons which can assist you to build a comprehensive system which can support your business regardless of whether you are a SME or a MNC. However, please be reminded that each function comes with a cost which may be a crucial consideration point for most of the SMEs in Malaysia.
For more information, please contact our consultant today at firstname.lastname@example.org for us to better assist you to identify the most suitable software that suits your need. We can assist you to complete the basic bookkeeping if you are busy with your business operations and decided to outsource your bookkeeping function to us. Do contact us today to get a comprehensive quotation from us.
We look forward to building the most advance accounting system for you.
|Pricing for the top-tier version||US$40/month for Premium version||US$31/month for QuickBooks Online Plus|
|Migration||Required third party add-ons MMC Convert||Free support|
|Payroll functions||Supported through HReasily||Supported through Gpayroll|
|Employee expenses claims||Supported||Supported|
|Timesheet functions||Required third party add on to support with extra fee||Supported|
|Fixed Asset Register||Supported||Not supported. 3E Accounting can assist to prepare the manual fixed asset register (charges apply)|
|GST compliances||Required third party add-ons SmartTax with extra fee||Yes by default|
|Minimum Subscription period||No lock in period.||No lock in period.|
|Free Trial available||Yes , 30 days||Yes , 30 days|
|Upgrade or downgrade your plan||You are allowed to downgrade or upgrade your plan.||You can upgrade your plan, but not downgrading|
|Go mobile||App Stores & Google Plays||App Stores & Google Plays|
|Support||Contact Form or email||Contact Form, Email or livechat|
|Number of user||Unlimited||Unlimited User if you get from 3E Accounting|
|Rights of user||More user roles are available such as payroll, bank transactions, sales, purchases, contact and etc||Is available in sales or purchase limited functions|