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Corporate Secretarial Services in Malaysia

• Company Secretary Services
• Strike Off Company
• Business Credit Report Searches
• Liquidation in Malaysia
• Malaysia Certificate of Incorporation
• Individual Information Search in Malaysia
• Company Information Search in Malaysia
• Malaysia Company Super Form
• Malaysia SSM Company Profile

A corporate secretary plays a critical role in ensuring corporate compliance and governance in Malaysia. All companies registered in Malaysia are required by law to appoint at least one company secretary who is a resident of Malaysia and licensed or registered with the relevant professional bodies. 

At 3E Accounting, our corporate secretarial services in Malaysia are designed to help businesses maintain compliance, enhance governance, and streamline corporate administration.

 

Why are Corporate Secretarial Services Essential?

The role of a corporate secretary goes far beyond simple document filing. A qualified company secretary ensures:

• Compliance with statutory and regulatory requirements under the Companies Act 1965/2016.
  
• Efficient administration of the company and corporate governance.
  
• Transparent disclosure of information to shareholders, investors, and regulatory authorities.
  
• Implementation of board resolutions and corporate decisions.

According to the Companies Act 1965, Section 139A (a) & (b), the following persons can be a company secretary in Malaysia:

• Chartered Accountant (He/she must be registered under the Malaysian Institute of Accountants (MIA) )
• Chartered Secretary (He/she must be registered under the Malaysian Institute of Chartered Secretaries and Administrators (MAICSA) )
• Licensed Secretary (He/she must be licensed by the Company Commission of Malaysia to be a company secretary.)
• Lawyer (He/she must be registered with the Malaysian Bar, or relevant authorities)

In 3E Accounting, the company secretarial services comply with Malaysia Companies Act, 1965, and we can render responsive services under the most stringent standard of professional and business ethics to our clients.

 

Key Corporate Secretarial Services Provided in Malaysia

The Corporate Secretarial Services in Malaysia include: 

1. Company Secretary Services

Sometimes, the company secretary is mistakenly written off as simply maintaining and filing the documents. Yet, the company secretary is essential for transparent disclosure of information to shareholders, investors, and regulatory bodies, as well as for effective compliance with corporate laws.

Duties of a corporate secretary include:

• Ensuring efficient administration of the company
  
• Maintaining the integrity of the corporate governance framework
  
• Compliance with statutory and regulatory requirements
  
• Implementing decisions made by the Board of Directors
  

At 3E Accounting, our corporate secretarial services in Malaysia are designed to help businesses maintain compliance, enhance governance, and streamline corporate administration.

2. Strike Off Company Services

Closing a company in Malaysia can be a cost-effective and straightforward process through a company strike-off. This is ideal when you no longer wish to continue operations and want to avoid ongoing fees. There are two ways of closing down the Sdn Bhd Company in Malaysia:

• Strike off via SSM: Submit an application to the Companies Commission of Malaysia (SSM) to remove the company from the official register.
• Voluntary winding up: Shareholders may resolve to wind up the company formally.

Company strike off is the cheapest way to close a Private Limited Company (ie. Sdn Bhd). By doing so, you can stop paying secretarial fee, audit fee, and tax services fee every year. 

You have to make an application to SSM if you want to strike off your company. Directors are eligible to apply to the Court for recommencement of their business within 15 years after [the name of] their company has been struck off.

3. Business Credit Report Searches

A healthy business credit score is important to the financial status of a business. Similar to personal credit scores, business credit scores is also called commercial or trade credit where it rates the chance that a business will repay its debts. Your business credit score can affect the amount of business credit you receive and it can affect what interest rates you will pay. Industry risk and the size of a business might be considered when calculating a business’s score. Furthermore, a good business credit scored could be a good bargaining chip [to increase the value of your business] when you want to sell your business because the credit of your business will be transferred with the business to the new owner.

4. Liquidation in Malaysia

If a company is unable to operate due to increased competition or incapable of coping with the current market situation, it is unlikely to be able to repay its outstanding creditors. As such, the situation will lead to the closure of a company.

Liquidation or “winding up”, is a process by which a company’s existence is brought to an end. In the process of liquidation, either the shareholders or the court will appoint a liquidator. The liquidator represents the interests of all creditors. In fact, the liquidator supervises the liquidation, which involves collecting and realising the company’s assets, discharging the company’s liabilities, and distributing any funds left over among the shareholders.

 

Malaysia Certificate of Incorporation

The certificate plays a part in proving the existence of the business entity. SSM issues a copy (or a certified copy) of the Certificate of Incorporation certifying that a company is legally incorporated under the Companies Act of Malaysia. The issuance of the Certificate of Incorporation is part of the company incorporation procedures in Malaysia. 

The Certificate of Incorporation will be issued by Suruhanjaya Syarikat Malaysia (SSM) upon compliance with the incorporation procedures and submission of the complete Incorporation Documents.

 

Individual Information Search in Malaysia

To many people, individual information search is equivalent to a simple criminal history check. However, an individual information search or background check is much more than that. The process helps your company stay safe through the criminal history check and personal credit record. 

A proper individual search will allow you to establish the credentials of an individual including the litigation histories as well as a person’s past and present company interests.

 

Company Information Search in Malaysia

Having a background check on a business or company search is a good idea to help you to avoid poor service, questionable characters, conflicts of interest, poor value for money as well as dodgy dealings. This is because knowing your customers’ company background or financial records before dealing with them helps you assess their credibility before closing any business deals.

 

Malaysia SSM Company Profile

A company profile in Malaysia is used for the purpose of obtaining the credit reports of all businesses registered with the Companies Commission of Malaysia (SSM) as per the Registration of Business Act 2016.

 

Information about companies that have been incorporated under the Companies Act 2016 is also available through a company profile in Malaysia search. Businesses which may have been registered under the owner’s personal or trade name include Partnership and Sole Proprietorships, while companies limited by share capital are incorporated as Private Companies (Sendirian Berhad or Sdn Bhd) or Public Companies (Berhad or Bhd).