Starting a Business in Malaysia in 2025: Everything You Need to Know
As of 2025, Malaysia continues to improve its standing in regional and global competitiveness indexes through ongoing digitalisation efforts, streamlined business processes, and pro-investment policies.
Within the ASEAN region, Malaysia ranks among the top three economies for ease of doing business, trailing only Singapore and ahead of Thailand, Vietnam, and Indonesia. This strong regional position continues to attract global companies seeking to establish operations in Southeast Asia.
Why Start a Business in Malaysia in 2025?
- Strategic Location & Global Connectivity
Malaysia provides easy access to major Asian markets, including China, Singapore, India, Thailand, and Indonesia. It also hosts some of the busiest ports like Port Klang and Tanjung Pelepas, and is part of major trade agreements, including RCEP and AFTA. - Robust Economic Growth
With a forecasted GDP growth rate of 4.5%–5.5% in 2025, Malaysia’s diversified economy is driven by sectors such as technology, green energy, halal industry, manufacturing, and digital services. - Pro-Business Environment
Malaysia has improved its global ease of doing business ranking through initiatives like MyCOID 2.0, reduced bureaucratic red tape, and digital government services. English is widely spoken, and the legal system is based on common law, making business communication and operations seamless. - Skilled Workforce & Low Operating Cost
The country boasts a multilingual, tech-savvy workforce with competitive wages compared to neighbouring hubs like Singapore.
How to Register a Business in Malaysia in 2025
Step 1: Choose Your Business Structure
Business Structures Available in Malaysia
- Sole Proprietorship (for Malaysians only)
- Partnership (for Malaysians only)
- Limited Liability Partnership (LLP)
- Private Limited Company (Sdn. Bhd.) — the most common and available to foreigners
- Labuan Company (for offshore activities)
- Representative Office (for market research)
Foreigners are recommended to register an Sdn. Bhd., which offers limited liability, 100% foreign ownership in many sectors, and a scalable structure
Step 2: Name Reservation via MyCOID 2.0
Submit your proposed company name for approval through Malaysia’s integrated digital platform. Approval typically takes 1–2 working days.
Step 3: Prepare Required Documents
- Copy of passport (foreign directors/shareholders)
- Residential address of directors
- Constitution (optional)
- Registered office address
- Declaration of compliance
Step 4: Submit the Incorporation Application
Complete the submission on MyCOID 2.0. Once approved, you’ll receive a Certificate of Incorporation (Form 9).
Step 5: Post-Incorporation Requirements
- Register with LHDN (Inland Revenue Board)
- Open a corporate bank account
- Apply for business licenses (sector-specific)
- Register for SST (if applicable)
- Appoint an auditor (within 30 days)
Digital Transformation & Business Reforms in 2025
E-Invoicing: Starting from July 2025, all businesses are required to implement MyInvois e-invoicing via API or manual upload. Transition incentives and training support are available through the LHDN portal.
E-AGMs: Companies can now host fully virtual or hybrid Annual General Meetings (AGMs) under the Digital AGM Act of 2023.
e-Signatures: Legally recognised and widely accepted across government and private institutions.
Thanks to initiatives like MyCOID 2.0 and the Companies Act 2016 (ongoing updates), starting a business in Malaysia has become faster and more efficient. Most companies can now incorporate within 1–3 working days, using fully digital platforms.
The mandatory use of e-Invoicing and digital tax filing (introduced in stages from 2023 to 2025) has further simplified tax compliance. Businesses with an annual turnover above RM500,000 are now required to comply with mandatory e-Invoicing regulations, enhancing transparency and ease of doing business.
Government Incentives and Grants in 2025
- Tax Incentives
- Pioneer Status and Investment Tax Allowance (ITA) for manufacturing and digital sectors
- 17% tax rate for SMEs with <RM50 million turnover and <RM2.5 million paid-up capital
- Green Investment Tax Allowance (GITA) for sustainability initiatives
- Financial Support & Grants
- Digitalisation Grant (up to RM5,000 for SMEs)
- Technology Transformation Fund for AI, robotics, and big data
- Halal Industry Development Grant
- Foreign Investor Incentives
- 100% foreign ownership in permitted sectors
- No restrictions on repatriation of profits
- Protection under Bilateral Investment Treaties (BITs) with over 60 countries
Doing Business in Malaysia Moving Forward
Moving forward, Malaysia is committed to addressing its weaknesses and making the country a much friendlier business environment to encourage more business growth within the country. Pemudah, a public-private sector special task force that facilitates businesses, is dedicated to identifying areas that need improvement and addressing them.
Malaysia also introduced its Companies Act 2016, whose purpose was to bring improvements in regard to the business registration process. The act is meant to simplify the incorporation process by dispensing multiple forms, common seals, memorandum and articles of association and making the appointment of a company secretary at the time of incorporation an optional choice. This move reduces the time and the cost involved in starting a business in Malaysia.
Nevertheless, despite the challenges, Malaysia remains recognised for its business-friendly policies and competitive economic environment, making it a top choice for investors looking to expand into the ASEAN region. Malaysia has always been welcoming towards foreign investment. It actively invites more investments into the country by offering a combination of incentives for foreign investments, and it will continue to do so moving forward.
