Suruhanjaya Syarikat Malaysia (SSM) in Malaysia

Suruhanjaya Syarikat Malaysia (SSM) in Malaysia

In Malaysia, every business must be registered with the Companies Commission of Malaysia, known as Suruhanjaya Syarikat Malaysia (SSM). This registration establishes the business’s legal identity and ensures adherence to the country’s regulatory requirements. It is essential for entering into formal agreements with banks, government entities, and private organisations and meeting tax and statutory compliance obligations.

If you’re planning to start a business in Malaysia, it is crucial to read and understand this guide thoroughly before initiating your business registration and company incorporation process with SSM.

What is Suruhanjaya Syarikat Malaysia (SSM)?

The Suruhanjaya Syarikat Malaysia, abbreviated SSM (English: The Companies Commission of Malaysia), is a statutory body vested with the power to regulate and oversee corporate and business affairs in Malaysia. Formed in 2002 under the Companies Commission of Malaysia Act 2001, SSM assumes the Registrar of Companies and Registry of Business functions.

SSM is the central authority for company incorporation and business registration in Malaysia. It plays a vital role in facilitating public access to key corporate and business information while upholding compliance with registration and corporate governance laws. SSM actively promotes transparency, accountability, and growth within Malaysia’s corporate and business landscape through its robust enforcement and regulatory oversight.

Registering a business or company with the Suruhanjaya Syarikat Malaysia (SSM) is a legal requirement for all enterprises operating in Malaysia, providing formal recognition and ensuring compliance with the country’s business regulations.

 

The Legal Frameworks of SSM

SSM operates under acts and regulations that are listed below:

1. Acts

• Companies Commission of Malaysia Act 2001 (Act 614);
• Companies Act 1965 (Act 125);
• Registration of Businesses Act 2016 (Act 197);
• Trust Companies Act 1949 (Act 100);
• Kootu Funds (Prohibition) Act 1971 (Act 28);
• Act A1299 COMPANIES (AMENDMENT) ACT 2007

2. Regulations

• Companies Regulations 1966;
• Registration of Businesses Rules 1957.

 

The Role and Function of SSM

As the leading authority for enhancing corporate governance in Malaysia, SSM serves as an agency to promote compliance with business registration and corporate legislation through enforcement and monitoring activities. It handles company incorporation and business registration, and provides company and business information to the public.

 

SSM Products and Services

SSM is responsible for incorporating a company and registering a business in Malaysia, with its products and services available to the public. Aimed to simplify the incorporation process in Malaysia and reduce compliance costs with Malaysian corporate law, the SSM began a review of the Companies Act 1965 in 2003.

Here are SSM’s services and products:

1. Guidelines

a) Business registration – For those who wish to incorporate their company and start doing business in Malaysia, SSM is a place that provides comprehensive guidelines about every nook and cranny of company incorporation and business registration
b) Apart from the business registration guidelines, the public can obtain guidelines for Application for an Auditor License the procedures for Registration of an Audit Firm from SSM.

2. Company incorporation and business registration

SSM is a one-stop company incorporation hub in Malaysia. Now you can register your business and get your company incorporated easily without much red tape under SSM’s improved services.

Here’s a quick walkthrough of how SSM helps company incorporation and business registration.
a) Incorporate your company.
b) Search and purchase of company and business information.
c) Looking for real-time and accurate business entities and company information.

 

Who Is Eligible to Register a Business with SSM in Malaysia?

To register a business with the Companies Commission of Malaysia (SSM), the following eligibility requirements must be met:

• The business owner or partners must be Malaysian citizens or permanent residents.
  
• The applicant must be at least 18 years of age.
  
• The business must be located and operating within Peninsular Malaysia or the Federal Territory of Labuan.
  
• The business must comply with relevant legislation, including but not limited to:
  
  • Companies Commission of Malaysia Act 2001
  • Companies Act 2016
  • Interest Schemes Act 2016
  • Registration of Businesses Act 1956
  • Limited Liability Partnerships Act 2012
  • Trust Companies Act 1949
  • Kootu Funds (Prohibition) Act 1971
• The chosen business name must accurately reflect the nature of the business and must not conflict with public security, order, or moral standards.
  
• Businesses must be registered within 30 days of commencement.
  
• Applicable fees vary depending on the business type, such as sole proprietorship, partnership, or branch. 

How Can You Register a Business  Under SSM in Malaysia?

While the registration process may differ slightly based on the business structure, the core steps generally remain consistent:

1. Choose and Reserve a Business Name
   Select a suitable name and submit it to the Registrar of Business for approval. The name must adhere to SSM’s naming guidelines and not be misleading or offensive.
   
2. Complete the Registration Form (Form A / Borang A)
   This includes essential details such as the business name, start date, principal and branch addresses, and the owner(s) or partner(s) particulars.
   
3. Prepare and Attach Supporting Documents
   Required documents include:
   
   • Photocopies of identity cards for all owners/partners
     
   • Relevant permits or licenses specific to the business activity
     
4. Submit Application and Pay Registration Fees
   Submission can be made:
   
   • Online via the EzBiz portal
     
   • Manually at the SSM main office
     Fees will vary depending on the type of business entity being registered.
     
5. Ensure Legal Compliance
   All businesses must operate within the framework of applicable laws, including the Companies Act 2016 and the Registration of Businesses Act 1956.

 

What Are the Benefits of Registering Your Business with SSM?

Registering your business with SSM provides numerous advantages:

• Legal Recognition
  Grants your business a formal identity, enabling legal contracts, bank account creation, and broader market access.
  
• Eligibility for Financial Support
  Registered businesses can apply for loans, grants, and financial incentives from banks and government agencies.
  
• Access to Services
  Only legally registered businesses can access online payment gateways (eGHL, iPay88) and other regulatory benefits.
  
• Protection of Business Name
  Your registered name is legally protected and cannot be used by another entity within Malaysia.
  
• Enhanced Credibility and Compliance
  Registration signals that your business is operating by Malaysian laws, enhancing trust with clients, vendors, and investors.
  
• Streamlined Audits and Inspections
  Registered entities benefit from well-defined structures, making audits and regulatory inspections more efficient.
  
• Simplified Business Management
  Platforms like EzBiz Online make managing business records, renewals, and updates easier.
  
• Access to Strategic Information
  SSM provides valuable business data that can support decision-making and growth planning. 

What Happens If You Don’t Register Your Business with SSM?

Operating a business without proper registration under the Registration of Businesses Act 1956 (ROBA 1956) is a legal offence. If convicted, individuals may face:

• A fine of up to RM50,000
  
• Imprisonment for up to two years, or both
  

To avoid these penalties and establish your business on solid legal ground, timely registration with SSM is essential.

 

How 3E Accounting Can Help?

Registering with SSM is essential for legal recognition and long-term business success in Malaysia. It not only ensures compliance but also unlocks access to financing, credibility, and growth opportunities.

However, navigating the legal and procedural requirements can be overwhelming, especially for first-time entrepreneurs or foreign investors.

That’s where 3E Accounting Malaysia comes in. With a deep understanding of local regulations and extensive experience in company incorporation and compliance, 3E Accounting provides end-to-end support, ensuring that your business is registered efficiently and fully compliant with Malaysia laws.

Frequently Asked Questions